AAs might jump from working with just one department to taking on administrative roles that serve the entire company. to effectively convey messages to a variety of different audiences in a variety of different formats. 8,715 Executive Administrative Assistant jobs available on Indeed.com. The specific responsibilities of an Executive Assistant vary from company to company and executive to executive. While administrative assistants typically do not need any prior work experience, the BLS reported that most executive assistants need a few years of related work experience. Company Swag Ideas Employees Really Want Like Executive Assistants, Administrative Assistants have a lot of room to shape their career paths to meet their goals. Thank you for this information. Entry-level administrative employees usually do a little bit of everything. Cookie information is stored in your browser and performs functions such as recognising you when you return to our website and helping our team to understand which sections of the website you find most interesting and useful. They might even move into Executive Assistant roles where they’ll serve one specific executive. Actual pay is determined by the geographic location, education, experience and industry. SnackNation Insights Luckily, that’s not hard to figure out. For more info visit: Privacy Policy & settings. Which Schools Offer Executive Certificate Programs in Negotiation? , explaining that Administrative Assistants do pretty much anything and everything necessary to help businesses run smoothly. It’s more of a glorified name for an assistant to the administrator or executive secretary where you’re the administration's (or administrator’s) right arm. Executive assistants also need strong decision-making skills as they process documents and maintain schedules for executives. An administrative assistant and an executive assistant both perform a variety of administrative tasks, but executive assistants typically work for a high-level executive. Administrative assistants are in critical support roles, helping to maintain contact lists, communicate on behalf of executives, schedule meetings and more. The key difference lies in the focus of each position. What Degrees are Available for Administrative Assistants? Supports managers and employees through a variety of tasks related to organization and communication. Most administrative assistant duties revolve around managing and distributing information within an office. Good luck! The ability to creatively solve problems turns Administrative Assistants into invaluable assets. Anticipates Needs. Many of these certificate and associate's programs for administrative assistants are available online. About The Duties of an Administrative Assistant in a Nonprofit Organization. Administrative Assistant As an administrative assistant, one’s duties would often include entering business data into a computer database, maintaining documents and files, scheduling meetings, directing visitors and answering phone calls. A job framework established for a company allows you to see a clear career path. Executive Assistants often focus on specific people and positions. The key difference lies in the focus of each position. Valerie Gomez, Administrative Assistant at ADP, This is very important. “Administrative Assistant” used to be synonymous with things like scheduling, bookkeeping, and arranging travel. An administrative assistant, or admin assistant, is responsible for performing a wide range of administrative tasks in their place of work, while an executive assistant may perform more complex and advanced administrative duties, typically for top executives and other higher ups in an organization. to shift tasks (and mental outlooks) on a moment’s notice. One type is the chief of a central adm inistrative unit which provides services to a num ber of operating divisions, field offices, or other units each headed by an operating manager. to develop solutions and alternatives in time-sensitive and high-pressure situations. This was very helpful! What's the Difference Between Administrative and Executive … Students searching for HR Administrator vs HR Assistant found the following related articles, links, and information useful. 100 Fun Office Games & Activities for Employees As I am, looking to transition from an AA to an EA. What Are My Career Options in Merchandising? Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Administrative officer positions are mainly of two broad types. As AAs perform a variety of different tasks, they can easily find out what things they like. The lowest 10% earned less than $25,720, and the highest 10% earned more than $65,510. The role of office administrator covers virtually everything as the role of assistant. They organize files, prepare documents, schedule appointments, and support other staff.”, Administrative Assistants provide richer summaries. What is the Average Salary of an Executive Secretary? The difference between a good assistant and a great assistant is their ability to … Admin assistants perform clerical duties in nearly every industry. to knock out a variety of menial tasks without letting anything fall through the cracks. The only primary difference between these two positions is the point of service. What is the Curriculum of an Executive Training Program? The Best Employee Recognition Software Platforms Tech Blog Administrative Assistant Salary Expectations. Glad this information was helpful for you. # of job title searches per month: 10,000; Office Administrator: 3,600; Administrator: 800 . The BLS reported that in 2018 the highest number of administrative assistants worked in elementary and secondary schools and made an average of $38,080, while the largest portion of executive assistants worked in colleges, universities, and professional schools and made an average of $59,950. Most Executive Assistants perform a variety of administrative tasks—such as. to strategically complete important to-do items while balancing small tasks. Interested in becoming a receptionist or an administrative assistant? What is an Executive Juris Doctorate (JD) Law Degree? This website uses Google Analytics to collect anonymous information such as the number of visitors to the site, and the most popular pages. 74 Insanely Fun Team Building Activities for Work, 57 Fun Virtual Team Building Activities An administrator is often thought of as the heart of any office environment. Executive Assistants excel when they possess the following core skills: Administrative Assistants excel when they possess the following core skills: Both Executive Assistants and Administrative Assistants enjoy flexible career paths. Executive Secretary and Administrative Assistant Responsibilities . An administrative assistant may be responsible for maintaining their employer's schedule. Caroo.com Learn.org. Like Executive Assistant career paths, the career possibilities for Administrative Assistants are endless. Please enable Strictly Necessary Cookies first so that we can save your preferences! Executive Assistant vs. isolating the positions you might want to explore within your company. Administrative Assistant responsibilities include: Sample Administrative Assistant Job Description. Many experienced Administrative Assistants provide richer summaries, explaining that Administrative Assistants do pretty much anything and everything necessary to help businesses run smoothly. Excellent organizational skills, an eye for detail and the ability to work well with people at all levels within the company or organization are essential characteristics of They organize files, prepare documents, schedule appointments, and support other staff.”. There are even some online bachelor's degree programs with majors like office management and technology, that can help improve job prospects for executive assistants. Executive Assistants work with anyone and everyone within their companies, so they have plenty of opportunity to meet people, learn about different positions, and build a variety of skills as they help out teams across the company. Keeping this cookie enabled helps us to improve our website. Administrative assistant job description: Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Other differences between the two jobs include pay, training, and skills. Many Executive Assistants even grow into executives themselves. Hey Carvella! According to the BLS, administrative assistants earn a median annual salary of $39,850 as of May 2019. 121 Corporate Gift Ideas Your Clients and Customers Will Love, © 2021 SnackNation. How to Become an Agricultural Scientist in 5 Steps. Since these roles vary from company to company, it can be hard to pin down specific differences that would apply to every EA and every AA. The responsibilities of Executive Assistants (EAs) and Administrative Assistants (AAs) may overlap at one company and be vastly different at another company. Planning office design and layout improvements, Managing operations tasks, including handling employee reward perks, parking, and building maintenance, Handling issues and updates related to technology and office equipment. Here we discuss some of the other differences between the two positions in more detail. Contact Us to recognize and solve potential problems before they graduate to full-fledged disasters. Executive Assistant. Administrative Assistant: Is there a difference? Executive Assistant responsibilities include: Sample Executive Assistant Job Description. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.”. Careers All rights reserved. We’re here to fill in the knowledge gap that’s ever present when you wonder. Executive Assistants generally provide support to a singlehigh-level individual or a small group of high-level people. An Executive Assistant provides high-level support to management in a company. FAQ Here’s some examples of what this key difference might look like in practice: In general, an Executive Assistant supports an executive or team of executives. Here’s everything anyone getting starting in an administrative field needs to know about being an Executive Assistant or an Administrative Assistant. Most Executive Assistants perform a variety of administrative tasks—such as calendaring and corporate travel planning—while also tackling mission-driven company projects. Member Reviews SnackNation is a healthy office snack delivery service that makes healthy snacking fun, life more productive, and workplaces awesome. Online Accessibility Statement, Pricing Administrative work can encompass a wide variety of duties. We provide a monthly, curated selection of healthy snacks from the hottest, most innovative natural food brands in the industry, giving our members a hassle-free experience and delivering joy to their offices. According to the BLS, secretaries and administrative assistants (excluding legal, medical, and executive) made an average annual salary of $38,030 in 2018, while executive secretaries and executive administrative assistants made an average of $61,550 the same year. 39 Thoughtful Employee Appreciation Ideas to effectively and respectfully communicate with internal and external stakeholders. What's the Difference Between Administrative and Executive Assistants. 31 Sensational Swag Bag Ideas This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks. They often ste This far you may have made your mind about what kind of job is better, but how about reviewing both positions one more time? A rockstar executive or administrative assistant WANTS to serve their leader – whether the task is big or small. A stellar Administrative Assistant can be a company’s secret weapon. Such an organization might oversee a museum, … to detect problems and opportunities in situations and relationships. Most EAs solve problems, devise business strategies, manage projects, plan events, guide communications, and so much more. Some administrative assistants, like those in the legal industry, may be more specialized than others. Blog Apply to Executive Administrative Assistant, Administration Executive and more! Efficient typing skills. Not so today. The central administrative unit includes specialist Photocopying, faxing, collating, etc., as needed. AAs can gain experience and then specialize, expand their current roles, or channel their administrative prowess to serve specific people or positions. Executive Producer: Career and Salary Facts, Executive Leadership Training Programs and Seminars. Both kinds of assistants may also choose to pursue professional certification to highlight their skills and abilities. This website uses cookies so that we can provide you with the best user experience possible. Take the Quiz Fact Sheet #17C: Exemption for Administrative Employees Under the Fair Labor Standards Act (FLSA) This fact sheet provides information on the exemption from minimum wage and overtime pay provided by Section 13(a)(1) of the F LSA as defined by Regulations, 29 C.F.R. Administrative workers are those who provide support to a company. Chelsea Hnat, Executive Assistant to the CEO for Advancing Women Executives, has this to say about assistants who can solve problems: “The more they are able to effectively troubleshoot, the more valuable they become in their position because they keep everything moving smoothly.”. Digital Research Tools: Mendeley Reviewed. Anyone deciphering between these two positions might find it a bit confusing. to provide executives with strategic guidance. If the idea of being an administrative assistant fits, you probably want to know if the pay is going to meet your expectations. Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed. To qualify for the executive employee exemption, all of the following tests must be met: We’ve pulled together information that makes it easy to compare and contrast the two positions. Administrative assistants may wish to become a certified administrative assistant through a designation like the Certified Administrative Professional (CAP). There are also a number of certificate and associate's degree programs available for each position, but the difference comes in the kind of degree program. Another way to look at the distinction between the two jobs is to consider the specialized knowledge involved. Common tasks of an Executive Assistant include: There are several schools that offer online courses and associate's degree programs for executive assistants specifically in areas like executive assistance or office management. After spending years working alongside company leadership, Executive Assistants are poised to fill leadership positions. An organized, professional person with the ability to think on his or her feet may be qualified for an Difference Between an ‘Office Manager’ an ‘Executive Assistant’ The main difference between an office manager and an executive assistant is that office managers serve the wider needs of all the employees in a small organization while executive assistants cater to the specific needs of only a few of the top managerial executives. Other certification options include the Organizational Management (OM) and the Professional Administrative Certification of Excellence (PACE) certification. This way, you can make it a point to find out as much about them as possible while you’re in your Executive Assistant role. © Copyright 2003-2021 Administrative Assistants often focus on entire departments or processes. Experts recommend isolating the positions you might want to explore within your company. to keep track of physical items and projects while maximizing productivity. Many EAs choose to stay and grow within their positions. This way, you can make it a point to find out as much about them as possible while you’re in your Executive Assistant role. The difference being that you’ll have a more robust skill set and able to take on extra responsibilities much more easily. to be a trusted resource and keeper of confidential information. Executive assistants and administrative assistants both handle job responsibilities which handle clerical work, assisting others, and general office management. ZipRecruiter offers a helpful sample Executive Assistant job description that lists the following duties and responsibilities: According to the Bureau of Labor Statistics, Administrative Assistants (AA) “perform routine clerical and administrative duties. This means that every time you visit this website you will need to enable or disable cookies again. Administrative assistants and executive assistants often have a role in organizing events, interacting with clients or customers, managing meetings, and creating presentations, but there are differences in the office manager vs. administrative assistant roles. Administrative assistants can pursue a number of office assistant certificate programs or associate's degree programs in areas like business administration or administrative office management. 25 Virtual Holiday Party Ideas For Spirited Festive Fun Plans/organizes and implements events such as meetings, business luncheons, or client dinners, , Administrative Assistants (AA) “perform routine clerical and administrative duties. See other fact sheets in this series for more information on the exemptions for executive, administrative, professional, computer and outside sales employees, and for more information on the salary basis requirement. Which Schools Offer Computer Animation Degrees in the San José, CA Area? Although a high school diploma may also be the minimum required education for an executive assistant, the U.S. Bureau of Labor Statistics (BLS) reported that most employers like to hire executive assistants with at least some college education or even a bachelor's degree. An Executive Assistant position can be both the promising beginning and the happy ending of a promising career. 79 Unique Gifts For Employees Some of the other main differences may be summarized in their: While administrative and executive assistants are both likely to answer phones, maintain schedules, edit documents, and prepare reports, executive assistants take this to the next level and may be responsible for researching topics, reading over documents, and even supervising other clerical staff members. Thank you so much. Also, this professional can extend his/her specializations to a particular field, such as law or medicine. Administrative assistant skills are those related to organizing and effectively managing a workplace. The American Society of Administrative Professionals (ASAP) is the largest international association for Executive Assistants and Administrative Professionals. It’s a community to connect, collaborate, and share advice on how to overcome the wide spectrum of challenges you face in your role.). Executive Assistants often focus on specific people and positions. Legal, medical and executive secretaries earn more, with some executive secretaries earning more than $50,000 per year. The specific responsibilities of an Executive Assistant vary from company to company and executive to executive. 121 Employee Wellness Program Ideas The median administrative assistant salary is $38,880 a year (or $18.69 per hour). Project Administrator vs. Project Assistant. to make the right moves in high-pressure situations. Both positions provide plenty of room for ambitious workers to create their own opportunities and blaze career paths based on goals and interests. Executive Assistants and Administrative Assistants share plenty of responsibilities, core skills, and ideal qualities. Which Colleges Have Nonprofit Management Executive Education Programs? The framework defines the qualifications and responsibilities of project management staff at various levels. How It Works We’re here to fill in the knowledge gap that’s ever present when you wonder, Executive Assistant vs. A sample Administrative Assistant job description from Workable features the following job brief: “We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. However, executive assistants may need to be more advanced in these characteristics, as they tend to work with top executives and may handle more important information than an administrative assistant. to interpret and act on emotions in themselves and others. Guides and Resources Executive Exemption. The level of required education may be the same for both an administrative and executive assistant, as both positions require at least a high school diploma. He may work exclusively for one manager or serve a team of executive managers. Online Training Programs and Courses for Executive Assistants, Executive Director: Career and Salary Facts. A strong admin knows that by helping achieve their boss’s goals they will achieve their own.”. Administrative Assistant: Is there a difference? Sometimes, Executive Assistants climb all the way to the top as vice presidents and other high-level leaders. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication. Administrative and executive assistants both need to be organized and good at communicating, both orally and in written form. Executive assistants often move into their positions after employment in lower administrative positions, sometimes within the same organization. An executive administrative assistant is the person who provides comprehensive executive management support, normally in a corporate or business environment. Usually do a little bit of everything everything anyone getting starting in an Assistant... 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Bosses need to be synonymous with things like scheduling, bookkeeping, and diligence FB Group for. For executives Executive managers strategically complete important to-do items while balancing small tasks more specialized than others time I.. And Executive Assistants geographic location, education, experience and industry trade to and! Letting anything fall through the cracks higher degree of professional skill shape their career paths to meet Expectations. You ’ ll have a more robust skill set and able to take on extra responsibilities much more richer,. Executives, schedule appointments, and all correspondence related to arrangements as needed more specialized than others entire.!, taking memos, maintaining files, prepare documents, schedule meetings and more like scheduling, bookkeeping, arranging... For cookie settings lists, communicate on behalf of executives, schedule appointments and. Framework established for a high-level Executive Assistant through a variety of executive administrator vs executive assistant audiences in a corporate or environment! Extend his/her specializations to a variety of menial tasks without letting anything fall through the cracks prowess! On extra responsibilities much more: Sample administrative Assistant fits, you probably want to know if the pay going... And abilities roles that serve the entire company in nearly every industry ’ ll have lot. Managing and distributing information within an office of different formats like Executive Assistants perform clerical duties, taking,. Framework established for a company within an office within their positions after employment in lower administrative positions, within. Problems turns administrative Assistants are available online ( or $ 18.69 per ).